Mainline Information Systems
  • Tallahassee, FL, USA
  • Full Time

Job Summary:

The Billing Specialist, a key position in the revenue cycle, is responsible for accurate and timely customer invoicing in a high-volume, fast-paced environment. This position will work across teams and with other members of finance to verify pricing, shipping, delivery, contracts and/or purchase orders, taxes, G/L coding, and cost in line with company policy and Generally Accepted Accounting Principles.

Essential Duties and Responsibilities

  • Invoice customers in line with Company policy and Generally Accepted Accounting Principles.
  • Work with Sales, Operations, and Finance to ensure timely and accurate customer invoicing.
  • Understanding and use of company accounting software as related to certain billing tasks.
  • Prepare and post billing transactions and/or adjustments to the G/L.
  • Understanding and use of company's CRM platform as related to billing tasks.
  • Utilize internal and external resources to ensure accurate tax rates and area codes for customer billing.
  • Create sales orders and/or sales credit memos for products/services ordered by customers.
  • Create purchase orders and/or purchase credit memos for products/services ordered from suppliers.
  • Research and respond to customer billing inquiries (internally).
  • Ensure proper distribution of invoices according to customer preference (i.e., mail, email and/or third-party invoicing services).
  • Assist with audits, as needed.
  • Assist Senior Billing Specialists and/or Billing Manager, as needed.

Knowledge, Skills, and Abilities

  • Proficiency with MS Word and MS Excel.
  • Experience with accounting and finance operations.
  • Comfortable with basic accounting concepts (A/R and Revenue).
  • Excellent verbal and written communication skills.
  • Ability to remain detail-oriented in a fast-paced, high-volume and deadline driven environment.
  • Works well within a team.

Education and/or Experience

Two to four years of experience in billing or financial/accounting related environment. A 4-year college degree is a plus.

Environmental Factors and Physical Requirements

  • Physical environmental factors of this position include those found in typical business office environment or home office environment.
  • Requires use of general office equipment and personal computer equipment.
  • Ability to travel. Various means of travel may be required, including auto and air travel. This position requires travel: Rarely
  • May be required to work irregular schedules including but not limited to as applicable: Nights, weekends, holidays, on-call, and/or overtime.

EEO/AA Employer/Vet/Disabled

Mainline Information Systems
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Pay Transparency Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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